Hudson Valley Officiants - COVID-19 Policy - Kingston, NY
  Hudson Valley Officiants - One of a kind, Unique, Wedding, Marriage & Elopement Ceremonies
 
 

****COVID Regulations apply to Venues, Your backyard, Public Park****
**If you move your ceremony to a private location the same COVID regulations apply**


Coronavirus Policy
 
Hudson Valley Officiants Inc. has received many emails and calls in reference to the Coronavirus. Since we are responsible for hundreds of marriage ceremonies, we must be proactive and reduce the risk of possible exposure to our Officiants & Ministers, so that we can reduce the risk to our couples and their guests.
 
After listening to our couple’s concerns, suggestions and what they are doing to safeguard themselves and along with reviewing information from the (CDC) Center for Disease Control, WHO World Health Organization, NY State Department of Health, Governor Cuomo's office and speaking with our Physicians, legal and Insurance professionals, Hudson Valley Officiants Inc. in addition to handwashing and sanitizing, has adopted the following Coronavirus policy effective Thursday March 5, 2020. Of course, this policy will be reviewed and modified as we closely monitor the Coronavirus situation. (Updated June 1, 2020)

If you have any questions or concerns, please feel free to contact Hudson Valley Officiants Inc. via email at hvofficiants@gmail.com or calling 845-248-2903 and ask for Reverend Louis.
 
 
Hudson Valley Officiants Inc. General Coronavirus Policy 1.3
Updated June 1, 2020

Couples Responsibility
If you are sick, not feeling well, have been or think you have been in contact with someone that would place Hudson Valley Officiants Inc., your guests, family, wedding party, venue staff, DJ, photographer, band, florist or any other individual in possible harm’s way, please inform us or them immediately. This way we know what precautions to take at future meetings and on the day of your ceremony.

Office Meetings & Ceremony Reviews
Office meetings are now available.
 
Day of Ceremony arrival/departure (once restrictions are lifted)
Our arrival time is 15 minutes prior during COVID
Officiants & Ministers will depart directly after ceremony. Food blessing are temporarily discontinued.
 
Day of Ceremony review is now conducted a few days prior
We will go over all ceremony details and procedures, via telephone, 1-2 days prior to the actual wedding date or send a detailed outlines via email.
 
Physical Social Contact
Physical contact with couples, wedding party and their guests will not involve any handshaking or congratulatory hugs.
 
Bridal Shows
We are completely cancelling our participation in Bridal Shows until COVID-19 is under control.

Wedding Postponement
If you choose to postpone your wedding due to Coronavirus, Hudson Valley Officiants will allow your non-refundable deposit to be applied toward a future date within 1 year of your current wedding date. If the officiant you are currently booked with is not available, you will be assigned another of our officiants. If you choose not to accept another of our officiants, your non-refundable payments will remain non-refundable.
1-Deposits and payments are non-refundable but can be applied toward a new date within 1 year from the original ceremony date.
2-If you would like the Reverend you are currently booked with to still officiate your ceremony, you would first check their availability and then coordinate with your venue.
3-If you choose a date that your current officiant is not available, you will be assigned one of our other officiants or choose which of our available officiants you would like.
4-If you choose or are assigned one of our other officiants, you would meet them and get to know one another.
5-If you cancel our services for any reason, even after your 1st postponement, including that you wish not to work with one of our other officiants, your payments remain non-refundable are subject to your original ceremony date and original cancellation penalties in your original contract. Please see Cancellations and also Officiant Substitutions Cause in your contract. 


Hudson Valley Officiants Inc. Day of Ceremony Coronavirus Policy 1.0
Updated  August 11, 2020

The following COVID-19 Ceremony procedures must be followed.
1)     We are a NY State corporation and must follow NY State COVID regulations, even if we are officiating in any other state. During this period, NY State is limiting all gatherings to 50 OR FEWER at your home or private location and 50% capacity at a Venue or Catering Facility as per Executive Order 202.33. We will monitor if limits change and those changes will apply automatically.
 
2)     Social distancing of 6FT IS REQUIRED. If ceremony seats are not placed 6 FT apart, or grouped in 2's as a family unit and then separated 6 ft apart, we are unable to officiate the ceremony as social distancing regulations are not being followed.
 
3)     MASKS ARE 100% REQUIRED for indoor or outdoor ceremonies. The couple getting married may refrain from wearing a mask if they choose, since they are a family unit, as long as guests, officiant and wedding party are all 6FT away from them and everyone is wearing a mask. 
 
4)     Our REVEREND must maintain a 6ft – 10ft distance from all couples and Must HAVE A MASK ON AT ALL TIMES.
 
5)     Hudson Valley Officiants is legally bound to follow all COVID-19 policies, in every state. If you have more than 50 guests at home or private location or more than 50% capacity at a Venue for your reception, they cannot be at the ceremony site. They must remain away from the actual ceremony. Please note…..we must leave and not conduct any service if COVID-19 policies are not being followed. We must also legally report any gathering or failure to comply with COVID-19 regulations.
 
6)     Our Reverend will arrive 15 minutes prior to the ceremony. Please have someone direct him to the ceremony location and provide him with the marriage license. Our Reverend will have minimum contact on the day of the ceremony.
 
7)     We will go over all ceremony details and procedures, via telephone, or by sending via email a complete outlineate.
 
8)     Since we are unable to socialize during this period, Reverend will depart directly after the ceremony as LIMITED EXPOSURE IS REQUIRED OF OUR OFFICIANTS DURING COVID-19. 
 
9)     Reverend will file your license and email you a copy. NY State will send the legal version in 7-30 days. If you have a virtual license, please let us know prior so we can explain virtual procedures.
 
10)  NY State has a 14 day mandatory quarantine for any person traveling from the following states….. Alabama, Arkansas, Arizona, California, Florida, Georgia, Hawaii, Illinois, Indiana, Iowa, Idaho, Kansas, Kentucky, Louisiana, Maryland, Minnesota, Missouri, Mississippi, Montana, North Carolina, North Dakota, Nebraska, Nevada,  Oklahoma, Puerto Rico, South Carolina, South Dakota, Tennessee, Texas, US Virgin Islands, Utah, Virginia, Wisconsin. You must make sure that none of your guests have been to or are from these states. If they have, they must be quarantined 14 days prior to your ceremony or risk legal prosecution and fines.  

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